Toastmasters General Evaluator: How to Lead a Successful Meeting

As a Toastmaster, you understand the importance of giving meaningful and effective speeches. But what about leading a successful meeting? The Toastmasters General Evaluator plays a crucial role in making sure that each meeting runs smoothly and achieves its goals. From setting the pace of the meeting to fostering a positive atmosphere, the General Evaluator is the bedrock of a successful Toastmasters session.

In this blog post, we’ll explore the General Evaluator’s role and share some valuable tips on how to lead a successful meeting as a Toastmaster General Evaluator. We’ll also explain how you can use the feedback you provide to the meeting members to help them improve and grow as speakers. So pour yourself a cup of coffee or tea, and let’s get started!

Quick Overview of Key Points

The Toastmasters General Evaluator is responsible for evaluating all speakers, table topics masters and other activities during the meeting. They offer constructive feedback that helps to improve the quality of future meetings.

Overview of the Toastmasters General Evaluator Role

The Toastmasters General Evaluator plays an integral role in the successful running of every meeting. The general evaluator acts as an impartial observer and assesses how well the meeting was conducted overall, while also providing ideas, suggestions and feedback on how to ensure future success. This role provides a unique opportunity for members to grow the capacity of their communication and leadership skills in an affecting and beneficial way.

General evaluators must remain unbiased throughout the evaluation process, and objectively score each section of the meeting against agreed criteria. Before-hand, the general evaluator should discuss expectations with the Toastmasters leadership team. They are also responsible for managing time correctly so that each speaker and participant has sufficient time to deliver their agenda item or speech, yet still maintain a timely manner. The key is to effectively balance between giving speakers enough time whilst avoiding any unnecessary longwinded sections.

Essentially, it is the responsibility of the General Evaluator to help facilitate good quality conversation about how to improve all aspects of the club. Depending upon their style, this can either be done through constructive criticism or by highlighting areas of improvement using affirmative discussion points. Whichever approach is taken will ultimately depend upon personal preference, resources available, individual comfort levels as well location specific etiquette. Both come with nuance; if done incorrectly they can both lead to damaging results.

The General Evaluator’s role is crucial in ensuring any planned meetings run smoothly and create meaningful conversations surrounding host club’s development possibilities. In doing so, they play a critical part in building a friendly, effective and efficient atmosphere within their corresponding Toastmasters environment. With that in mind, let us move onto how conducting meeting evaluations is best approached as a General Evaluator.

  • According to Toastmasters International, the General Evaluator serves as an overall evaluator, providing feedback on all aspects of the meeting.
  • As reported by Toastmasters International, General Evaluators provide a written report with constructive feedback to enhance future meetings.

Conducting Meeting Evaluations

Conducting meeting evaluations is an important part of the Toastmasters General Evaluator’s job. The primary purpose of the evaluation is to help members in the club improve their speaking and leadership skills. As a General Evaluator, it is your responsibility to fairly evaluate each speaker’s and leader’s performance during the meeting, according to the criteria stated in the Toastmasters program.

During the evaluation, you must remain neutral and offer constructive feedback to help speakers and leaders become better communicators. Depending on the club’s setting, some members may prefer more detail and criticism than others, so be sure to assess each situation carefully and adjust your approach as necessary.

When evaluating a speaker or leader, consider their strengths and weaknesses openly. For example, if you notice that a speaker was nervous at the beginning of their speech but eventually calmed down enough to effectively convey their message, be sure to recognize this improvement and mention ways they could further build on their skills.

Similarly, when evaluating a leader such as a Table Topics Master or Toastmaster of the Day, strive to comment on both positive aspects (such as how they introduced themselves before introducing the topic) as well as suggestions for improvement (like offering participants more time to answer questions). When providing these suggestions, always do so with kindness and respect in order to maintain an environment conducive to learning.

Finally, regardless of whether you are addressing members or non-members during your evaluation it is important that you remain professional at all times. Having emotional outbursts or criticizing anyone unfairly will not only tarnish your reputation as an evaluator but also create an uncomfortable atmosphere within the club – something every General Evaluator should strive to avoid.

By taking into account these points while conducting evaluations, you can lead improved meetings where members feel recognized and motivated by their successes while still having room to grow. With that in mind, let’s move onto the next section and look at how we can best provide feedback to members.

Providing Feedback to Members

Providing feedback to members is a critical role of the Toastmasters General Evaluator. Giving honest, constructive criticism and timely praise will help improve the overall quality of a meeting. However, the General Evaluator should also provide feedback in a considerate and respectful manner.

When providing feedback to roleholders and speakers, it is important to focus less on criticizing the flaws in their speech and more on offering guidance for improvement. Some practical tips for giving feedback include using positive language, focusing on what went well in the speech, and offering concrete strategies for making improvements. Feedback should also be tailored to cater to each speaker’s unique strengths and weaknesses. It is also helpful to end criticisms with a suggestion of how the speaker could better their performances next time.

Furthermore, another important aspect of providing feedback is ensuring that it is objective and specific. This can help make critiques more meaningful and increase accountability within the group. Avoiding personal attacks is especially essential when giving feedback as this can be damaging to both the speaker’s morale and the club’s reformative mission. Lastly, it is best to not diverge too far away from the topics being discussed by veering off into unrelated criticisms.

Providing timely recognition for good performances during meetings is also an important task of the General Evaluator. Encouraging words such as “well done” or “great job” give speakers an emotional boost and motivates them in continuing to strive for improvement. Even small signs of recognition from leadership will go a long way in communicating appreciation and creating a sense of worth amongst members.

As the General Evaluator, balancing constructive criticism with timely praise will contribute towards cultivating a positive environment in which members feel comfortable taking risks and trying new things. With these aspects in mind, let us now move onto preparation required to function as an effective General Evaluator at meetings

Preparing to be a General Evaluator

Being an effective general evaluator is serious work. It requires extensive preparation to be ready to lead a successful meeting. Though it may seem daunting at first, there is much that one can do before and during the meeting to ensure that all goes well.

Before the evaluation, the general evaluator should take steps to familiarize themselves with the roles and purposes of each position in the meeting. In addition, they should reach out ahead of time to those involved in each role so they know what to expect from them. Having a clear understanding of the roles of everyone involved is essential if the general evaluator is going to provide constructive criticism and feedback throughout the meeting. Additionally, having an understanding of all that needs to be accomplished throughout the meeting will help ensure a smooth run-of-show.

The general evaluator should also make sure that they are familiar with relevant Toastmasters protocols and expectations. Familiarizing oneself with official guidelines for Timers and project evaluators can help one provide thorough feedback while complying legitimacy to the Toastmaster organization. Prepping ahead of time by reading up on evaluator duty criteria can also help ensure one properly assesses contributions made by meeting attendees and accurately evaluates them based on personal judgement.

Finally, the general evaluator should plan for contingencies in case something unexpected arises during their evaluation portion of the meeting. Being proactive allows one to remain flexible and think on their feet when things don’t go as planned during their portion of the meeting.

Ultimately, preparing ahead of time for being an effective general evaluator pays off in dividends at the end of a successful meeting.

Leading the Meeting Evaluations

Leading the evaluation of the meeting is an integral part of a successful Toastmasters event. With the General Evaluator at the helm, it is beneficial to give thought to what kind of feedback should be shared with members and guests.

The general evaluator has the responsibility for ensuring that evaluations are based on fact, not opinion, so that speakers understand both the positives and negatives of their presentation. It is important for them to share compliments and praise for good points along with constructive criticism regarding areas for improvement. It is equally important to make sure evaluations are delivered in a polite manner because harsh criticism can easily dampen morale among attendees.

Depending on the size and duration of the meeting as well as its purpose, evaluations should address all aspects of the event, including the performances of individual speakers and any technical difficulties which may have occurred. The general evaluator should also include thoughts regarding any highlights or accomplishments achieved during the meeting.

By properly leading and guiding these evaluations, it sets up an atmosphere that supports encouragement and learning while maintaining a professional yet friendly tone throughout. Debate over leading a successful meeting evaluation will likely continue amongst Toastmasters, with some preferring harsher critique than others. However all must agree that positive reinforcement and constructive feedback are essential components of a successful evaluation session.

Observing and Evaluating Roleholders

When observing the speakers and roleholders during a Toastmasters meeting, the General Evaluator should be attentive to their presence and performance. During each speech or presentation, they should observe and listen carefully, providing input or feedback when appropriate. Evaluating the presenters objectively will help them improve and grow in their communication skills. The General Evaluator should take into consideration how well the speaker was prepared, how well they used language, vocal techniques such as gestures, facial expressions, vocal variety, etc., how effective their body language was, and how clear their delivery was.

Additionally, the evaluator must pay attention to how much time the speaker devoted to each point and whether or not they concluded their remarks succinctly. To bring clarity to their observations, it is important for the evaluator to provide constructive feedback that focuses on both strengths and weaknesses.

On one hand, offering positive reinforcement for what went well helps encourage speaker improvement by recognizing accomplishments. On the other hand, offering specific suggestions for improvement can help build confidence in areas still needing work. Therefore, it’s important for general evaluators to use fairness and unbiased judgement when evaluating speaker performances. By doing so it will help create an atmosphere for open dialogue among all members where ideas can be openly shared without fear of criticism or judgement.

Overall, as General Evaluator it’s important to remain cognizant of your observation as it will form part of your evaluation summary. This includes understanding both what worked well with a presentation and offering simple yet meaningful suggestions for growth and improvement while being mindful not to discredit any effort or achievement made by another member.

After thoroughly observing and evaluating speakers throughout the meeting, the next section will cover additional challenges associated with the role of General Evaluator.

Additional Challenges of the Role

The role of the Toastmasters General Evaluator is often an overlooked and undervalued position. It can be challenging to manage the running of a meeting, as well as handling different personalities among club members. This involves facilitating conversations and keeping conversation on track, as well as maintaining smooth transitions during the meeting. There is also the challenge of guiding a team that includes participants who may be familiar with other roles and duties associated with running a meeting. Additionally, some members may not be familiar with Toastmasters protocols and procedures.

When working within a team of members it can be difficult to lead a meeting effectively when all personalities don’t agree. It’s important to remember all views are equally respected and valued when leading a successful meeting so general evaluators must practice diplomacy while managing any disagreements during the meeting. Clashes in opinion can prove challenging but they also provide an opportunity to learn, grow and come up with creative solutions for issues that arise during the course of the meeting.

Above all else, find common ground amongst all participants by asserting yourself confidently and encouraging everyone to participate freely. Remind participants that the goal is to work together for a successful outcome which means open communication is essential in getting there. Doing this will help to achieve team building goals which are vital for fostering a positive Toastmasters culture within each club.

These additional challenges make the role of the Toastmasters General Evaluator particularly important and rewarding when properly adhered to and managed. In the next section, we will discuss some of the more common roles during a Toastmasters meeting and how each contributes to its success when managed correctly.


Evaluating a Toastmasters meeting is a rewarding challenge. With the right planning, practice, and the proper use of resources, Toastmasters General Evaluators can confidently take charge of any meeting. It is important to remember that General Evaluators should not restrict their focus to only providing feedback for individual speakers. Instead, they should focus on the team and work constructively with the presiding officer and other officers to ensure everyone has an enjoyable and productive experience.

When leading a meeting as the General Evaluator, it is important to remain flexible and make adjustments based on the needs of the team. This may mean gently reminding speakers when they go over time or tweaking a schedule when needed. The role of a Toastmasters general evaluator requires strong organizational skills and creativity in problem solving. There are different approaches to achieving success as a general evaluator: some may prefer to be hands-on while others opt for more of an observational approach. Ultimately, it is up to each individual judge to figure out what works best for them in order to lead successful meetings.

Ultimately, gatherings facilitated by effective Toastmasters General Evaluators benefit everyone involved with improved communication skills and increased self-confidence in public speaking. Through their thoughtful guidance, General Evaluators help team members learn from their mistakes so that they can continue improving their abilities as public speakers.

Commonly Asked Questions

What are the typical duties of a Toastmasters general evaluator?

The typical duties of a Toastmasters general evaluator are to provide an overall evaluation of the meeting and evaluate each individual member’s performance. During the evaluation process, the Toastmasters general evaluator should offer positive feedback, encourage continued improvement, and make adjustments or recommendations for improvement. The general evaluator should also identify any areas where immediate attention is needed and suggest ways to improve upon them. Furthermore, the Toastmasters general evaluator should review how well members followed the meeting agenda and then provide an overall rating on how smoothly the meeting ran. In conclusion, a Toastmasters general evaluator is responsible for assessing both how well the meeting ran overall and how individuals performed during their roles within the meeting.

How can someone become a Toastmasters general evaluator?

To become a Toastmasters general evaluator, you must first join a Toastmasters club. Once you’ve joined, you should volunteer to evaluate others’ presentations using the Toastmasters Evaluator forms. This will give you experience with the process and help you develop your evaluating skills. Additionally, you should take all available leadership roles in your club so that you can gain more experience with speaking before an audience as well as mentoring and leading others. Finally, look into attending workshops or trainings on giving effective evaluations. Once you have enough practice, ask your club’s executive committee or another club if they are in need of a general evaluator. Becoming a Toastmasters General Evaluator requires perseverance and dedication to the craft, but it can provide invaluable communication skills that can last a lifetime.

What are the steps to complete a Toastmasters general evaluator report?

1. Gather feedback from the other members of the club: Before you start writing your report as general evaluator, it’s important to get feedback from the other Toastmasters in attendance when possible. Ask them for their opinion about the different speakers and presentations.

2. Summarize the meeting’s activities: After gathering the necessary feedback from each attendee, start writing a summary of the meeting’s activities. Make sure to include information about each speaker or presentation, including their main points and takeaways.

3. Review individual performance: Now that you have written a summary of the meetings activities, it’s time to review each individual’s performance during the meeting. Start by highlighting any specific strengths that were observed, such as effective preparation, use of humor, interesting topics, etc. Point out any areas for improvement as well.

4. Offer overall feedback and suggestions: Once you’ve reviewed every individual’s performance, provide some overall feedback to the group focusing on positive aspects first. Make sure to mention areas where members can improve upon and suggest different strategies that may help increase engagement among members or make meetings even more enjoyable for everyone involved.

5. Prepare final conclusions: Finally, write a few concluding remarks about how successful the meeting was overall and potential opportunities for growth moving forward. Acknowledge contributions from members and give one last encouraging note before ending your report.